QuickBooks

1. In QuickBooks, create a new clearing account (other current asset, OCASSET) to be used for the Ascend Pay In Transit funds.
   1. The OCAsset account is a new account that needs to be created by all Ascend Pay customers.
      1. Note: If you are a multi-store retailer, it is recommended to create a OCASSET account for each location.
2. Import the new Chart of Accounts from QuickBooks into Ascend by following these instructions.

Ascend Options

1. Navigate to Options > QuickBooks.
2. Change Credit Card Grouping to (All Card Types).
3. Click the Ascend Pay button.
4. Map the following accounts:
   1. AscendPayReverseSwipe:  Enter in the newly created clearing account mentioned in the QuickBooks section above. This will temporarily hold funds not yet deposited into your bank account. 
   2. AscendPayMerchantFees: Enter in the expense account for credit card fees.
   3. AscendPayNetSettlement: Enter in the bank account Ascend Pay will be using to deposit the funds captured.
5. Click OK to save changes.

Ascend Database Explorer

1. Navigate to Database Explorer > Payment Types.
2. For the following Payment Types, change the QuickBooks Acct mappings to the newly created clearing account from the QuickBooks Setup section above. 
   1. Ascend Pay
   2. Credit Card
   3. Debit Card

KB24-008